Information sharing

The Immunisation Team work for Oxford Health NHS Foundation Trust but are commissioned by NHS England to deliver the school-based vaccination programme, in line with the public health agenda. Vaccinations are one of the most successful and cost-effective health protection interventions and are a cornerstone of public health. High vaccination rates are key to preventing the spread of infectious disease, complications/possible early death among individuals and protecting the population’s health through both individual and herd immunity.

Due to the significant impact of vaccinations on school aged children and the wider population it is important that the Immunisation Team can access and share non-sensitive patient identifiable information on eligible children securely. Without this information we would not be able to confirm that we have provided an offer of vaccination to 100% of eligible children and neither would we be able to accurately report statistical data to NHS England. This reporting of data allows NHS England to monitor trends, uptake and to review the incidence of disease across the country. In addition, we want to work with you to protect the health of all children within your school, and by supporting the vaccination programmes we would expect to see a positive impact on child and staff attendance, as by providing protection a reduction in ill health and absence may follow.

From the 25th May 2018 a new framework for data protection laws, GDPR, was introduced to ensure that all services are clear and explicit about what information is collected from parent/carers/children and how this information is stored, managed and processed. This relates to sensitive information such as ethnicity, whether a child is SEN, pupil premium etc. As an Immunisation Team working in the NHS we ask for and record personal and health information for children and young people who access our services. This helps us treat them now and in the future. This information might be shared with a third party to assist in giving them the best care possible, however only information that is required and appropriate to support their care and treatment would ever be provided. To find out more about how Oxford Health may use information please see our Privacy Notice at:

Information provided by parent/carers when completing the Online Consent Form is securely stored and processed. Parent/carers can access Cinnamon Digital Applications Data Processing statement at the bottom of the first page of the Consent Form before they are required to submit any information.

Further information from NHS England regarding the lawful sharing of information for the purpose of vaccinations is available on request.

Page last reviewed: 6 September, 2022