Registering youR GRANT APPLICATION with R&D

Overview

The following process has been introduced to help researchers meet their grant submission deadlines and to ensure all relevant information is captured by Oxford Health NHS FT R&D Finance in a timely manner. Supporting grant applications particularly in response to the same call deadlines can lead to delay so investigators are advised to submit a completed registration form a minimum of 6 weeks before the electronic submission deadline. If this involves the University you need to allow for 5 workings days within Research Services.

The Investigator should complete the attached form as soon as possible and email to research@oxfordhealth.nhs.uk .

Once registered the form will be allocated a GR number and sent to the Director of R&D for approval to proceed with the development of the grant. The R&D Director will reply to both the Investigator and research@oxfordhealth.nhs.uk with his decision.

The application form will also be reviewed at the next available Grant Review Group Meeting for feasibility, availability of participants and services and study specific procedures required in order to support your grant. Again you will be informed of the outcome.

Sponsorship

You will need to provide details of the organisation sponsoring the grant. The sponsor is responsible for the conduct, design and delivery of the study(s) as well as ensuring sufficient funding has been requested within the grant application.

The Sponsor will usually be the Chief Investigator's employing organisation but please discuss your requirements with the R&D governance department or email research@oxfordhealth.nhs.uk

Finance Support

You should contact R&D finance (see below) as soon as you have an indication of the resources you will require. You will need to consider the following cost types in line with the latest ACoRD guidance (https://www.gov.uk/government/news/attributing-the-costs-of-health-social-care-research-development-acord)

Research Costs which are derived from the core research activities that are being undertaken to answer the research question(s) and will end when the research ends. If an activity is not directly contributing to an NHS patient care service then it is attributed as a Research Cost.

NHS Treatment Costs are where an activity is integral to the provision of a treatment regime, whether this is standard or experimental. The associated NHS Treatment Costs may be less, or may be greater, than the cost of standard treatment. If greater, the difference between the NHS Treatment Costs and the cost of the standard treatment is referred to as the NHS Excess Treatment Costs.

If a patient care activity is primarily undertaken to facilitate research or is driven by the NHS duty of care to a patient, e.g. to ensure the safety of a patient participating in research then it is attributed as a NHS Support Cost.

Grant Details
GR Number (Internal use only)
Study Title
Brief study outline
Chief Investigator name and substantive employer
Principal Investigator name
Contact / Liaison Person (if different from the Investigator)
Organisation Sponsoring the Study
Named individual agreeing sponsorship
Will the study(s) contained within the grant be adopted onto the NIHR Portfolio?
Does the study require MHRA approval?	http://www.hra.nhs.uk/research-community/the-review-process/mhra-clinical-trial-authorisation/
Number of participants expected at the OHFT Site
Participant age range
Which directorate will you recruit from?	Child & Young People ☐ Older Adult ☐ Adult ☐
Who within the directorate is supporting this?
Will you require the use of the Oxford cognitive health Clinical Research Facility (CRF)
Will you require support with participant recruitment? If so please contact: Alexandra.Forrest@oxfordhealth.nhs.uk
What key words would you use to describe your study? (Please tick all that apply)	Dementia Dementia ☐ Alzheimer’s ☐	Community/Other Ageing ☐ Dental Oral ☐ Diabetes ☐ Older Adults ☐ Parkinson’s ☐ Stroke ☐ Other ☐	Mental Health Anxiety ☐ Bipolar ☐ Depression ☐ Eating Disorders ☐ Mood Disorders ☐ Psychosis ☐ Schizo type ☐ Schizophrenia ☐ Suicide ☐
If other has been selected above, enter the key words here
Will your study take place with the NHS? If not where?

Section 2 - Finance Details
Main funder(s)
Funding guidance If funding guidance is available please attach when returning this form or insert the hyperlink here
Estimated value of funding
Organisation submitting the bid
If Oxford Health are submitting the bid, list here the details of other organisations involved
Expected funding start date (mm/yyyy)
Grant duration (number of months)
Grant application submission deadline	Click here to enter a date.
When are the costs required by?	Click here to enter a date.

R&D finance

Bill Wells Bill.Wells@oxfordhealth.nhs.uk

Nick Raven Nick.Raven@oxfordhealth.nhs.uk