Time traps

How to improve time management

This guide refers to concepts from the ABCDE system.

Trap 1: delaying difficult A tasks

  • Issue: High-value A tasks (20% of tasks with 80% worth).
  • Freedom technique: Label and do the daily highlight first.
  • Action: Identify and tackle the most important task first each day to ensure progress.
  • Example: Start your day by working on a major project instead of minor tasks.

Trap 2: preferring easy B tasks

  • Issue: Low-value B tasks (80% of tasks with only 20% worth).
  • Freedom technique: Execute and automate B tasks.
  • Action: Schedule specific times to quickly execute or automate these tasks.
  • Example: Set reminders to respond to routine emails or automate bill payments.

Trap 3: distracted by low worth C, D, E tasks

  • Issue: Spending time on tasks that are nice to do, delegatable, or eliminatable.
  • Freedom technique: Do these tasks during remaining ‘cushion time’ as a reward.
  • Action: Save these tasks for downtime or as a reward after completing higher-value tasks.
  • Example: Check social media or engage in hobbies only after finishing important tasks.

Trap 4: constant attention switching

  • Issue: Frequently shifting focus between tasks, reducing productivity.
  • Freedom technique: Use time blocking for all types of tasks.
  • Action: Allocate specific blocks of time for different task types (A, B, C, D, E) to minimise distractions.
  • Example: Set a timer for 30 minutes to focus solely on a specific task, then take a break.

Trap 5: hyperfocus on low worth C, D, E tasks

  • Issue: Getting deeply absorbed in less important tasks.
  • Freedom technique: Use hyperfocus mode for high-value tasks only.
  • Action: Reserve periods of deep focus for A tasks to maximise the impact of your efforts.
  • Example: Use your most productive time of the day to work on a significant project instead of minor tasks.
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    Page last reviewed: 8 April, 2025