Collection of personal information

What personal information do we need to collect about you and how do we obtain it?

Creating a health and social care record we need to collect demographic information consisting of:

  • Your name
  • Address (including correspondence if different)
  • Telephone numbers
  • Date of birth
  • Ethnic origin
  • Contacts (next of kin, family, carers)
  • GP details.

Further information may be collected such as your marital status, occupation, religion, email address, place of birth, overseas status and any preferred name or alias.

It is important for us to have a complete picture of you as this will assist staff to deliver appropriate treatment, and care plans and contact you, in accordance with your needs.

Sensitive information

We may also hold sensitive personal information about you, which could include:

  • Notes and reports about your health, treatment and care, including:
    • Your medical conditions
    • Your dental health
    • Your mental health
    • Results of investigations, such as x-rays and laboratory tests
    • Future care you may need
  • Personal information from people who care for and know you, such as relatives and health or social care professionals
  • Other personal information such as smoking status and any learning disabilities
  • Whether or not you are subject to any protection orders regarding your health, wellbeing, and human rights (safeguarding status)

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Page last reviewed: 19 November, 2021